Finance Administrator

Description

Our Client is a global leader in the provision of cutting-edge subsea technology, rental equipment and products. With an impressive international client portfolio, our Client is a recognised subsea innovator supporting oil and gas and maritime endeavours across the world.

The Finance Administrator will be reporting to the Country Manager and will be providing general administrative and bookkeeping assistance to all divisions.

Roles & Responsibilities:

  • Accountable for all administrative work relating to Housekeeping, Security, maintenance, stationery, dispatch, pantry, internet connectivity, telephone, mobile services & other vendors.
  • Maintaining record of assets / inventory for laptop, handphones, monitors Desktop, Dongles, sim cards, printers, and office furniture etc.
  • Liaising with suppliers for all repair works.
  • Managing front desk, phone calls and data entry in D365 System related to Admin work.
  • Ensure proper Document Control and generation.
  • Coordinating all logistical support for all divisions.
  • Tracking shipping quotes, bookings and ensuring entry to D365
  • Drafting and receiving Purchase Orders in D365.
  • Maintaining good housekeeping practices in all areas.
  • Performs bookkeeping and bank deposits & reconciliations, accounts payable and receivable.
  • Answers phone and in-person inquiries with regards to customer enquiries.
  • Maintains bookkeeping files.
  • Liaising with head office and remote finance teams on accounts payable, job costing, audit and other requirements.
  • Provides support to country manager and sales team on monthly invoicing.
  • Maintains and installs accounting software and file backup.
  • Perform other ad-hoc tasks assigned by management.
  • Active commitment to QHSSE, including compliance with QHSSE Policies, and supporting documentation contained within the IMS (Integrated Management System), as well as adhering to and reporting to management on all aspects of the QHSSE Management System.

Knowledge, Skills & Experiences:

  • Minimum 2-year diploma in a related field, with a second year accounting/payroll designation and bookkeeping experience advantageous
  • Knowledge of Subsea industry advantageous.
  • Must have an understanding of the Provincial and Federal bidding systems.
  • The administrator should be highly organized and work well in fast-paced environments.
  • Workable knowledge of Customs requirements and relevant document control
  • His/her communication skills should be excellent, and they must be able to multitask.
  • Reliability and attention to detail are important requirements.
  • Data organization and storage knowledge.
  • Impeccable telephone etiquette.

Core skills required:

  • Proficient in MS packages and D365 systems.
  • Basic analytical experience.
  • Proficient typing skills.

Behaviours:

  • Must have excellent computer skills and willingness to upgrade computer skills, as required (experience in D365 advantage).
  • Demonstrated ability to perform multi-tasks in an environment where priorities can change rapidly.
  • Demonstrated ability to manage and operate computerized accounting.
  • Good time management skills and the ability to anticipate and manage a changing workflow.
  • Personal accountability and commitment.
  • A positive “can-do” attitude.
  • Able to cope in a highly stressful environment.
  • Ability to prioritize and work effectively under pressure.
  • Systematic, comprehensive, and displaying excellent attention to detail.
  • Planning and organizing skills.
  • Able to accept responsibility and be accountable for work standards.
  • Excellent communication skills, written and oral, especially in English.
  • Excellent interpersonal and customer service skills and administrative skills.
  • Ability to work in a team.
  • Flexibility.
  • Outcomes-orientated, not simply task-orientated.

Due to current workload, Simpson Booth regrets to inform that should you not have received correspondence within 2 weeks of your application, you should assume your application is unsuccessful at this time.