Logistics Coordinator


Overseeing all logistical activities of the company, ensuring the business is supported and capable of providing competitive options to clients around the globe.

Roles and Responsibilities:

  • Support the business with all freight forwarding movements locally and internationally.
  • Manage logistics operations of the USA, UAE and Norway entities including clearances into USA and UAE.
  • Ensure the companies storage yards globally are coordinated, and storage fees paid.
  • Working closely with haulers and forwarders for Out of Gauge (OOG) movements and police notifications.
  • Hiring of mobile cranes for mobilisations, yard movements and import returns.
  • Work with our external DGSA to ensure annual audits are completed and issues addressed.
  • Ensure the companies HMRC EORI information is up to date and documented. MSS Reports reconciled monthly and all CDS entries retained in job folders.
  • Compiling and reporting monthly on the companies PVA account for FCG imports with finance team.
  • Work closely with sales team to ensure the correct incoterms are agreed at contract stage.
  • Communication with clients and their overseas agents prior to shipping to ensure export documentation is approved and ETA can be met.
  • Ensure full pre-alerts are sent in a timely manner and give support upon arrival in country as and when necessary.
  • Liaise with clients and agents to approve return documentation to ensure smooth clearance back into the UK for all hire equipment and assist in re-export formalities worldwide.
  • Close support with Hire Admin team and Yard supervisors to ensure mobilisations are communicated and well organised.
  • Support sales and project teams to ensure all quotes are valid and as accurate as possible.
  • Help to plan and coordinate drivers on local pick-ups and deliveries.
  • Prepare shipping documentation for packing list, COO, Commercial invoice etc.
  • Prepare documentation for mobilisation and demobilisations.
  • Ensure compliance and check regulations within the logistical network.
  • Ensure that all required certification is in place as required.
  • Ensure all relevant paperwork is completed in a timely manner.
  • Support out of office as required.
  • Check, revise and validate documentation
  • Ensure electronic & hard copy documentation is stored effectively and concisely.

Qualifications and Skills Required:


  • Vast experience within the freight industry.
  • Previous experience dealing with air/sea/ road freight.
  • Competent Knowledge of Incoterms 2020.
  • Strong negotiation Skills.
  • Experience in UK customs formalities.
  • Experience handling / producing transit documentation.


  • Dangerous Goods certifications Air and Sea.
  • Oil and Gas or manufacturing experience of a similar nature.